BidAmerica Terms and Conditions of Use

Last Updated: 2025-07-14

Terms of Service – BidAmerica

Welcome to BidAmerica.com (“we,” “our,” or “us”). By accessing or using our website and services (collectively, the “Platform”), you agree to be bound by the following Terms and Conditions. These Terms govern your access to and use of the BidAmerica subscription service, which provides a digital plan room for public works construction projects in California.

1. Service Description

BidAmerica provides a subscription-based online plan room that compiles and summarizes active public works projects throughout California. The Platform includes access to select project materials such as plans, specifications, addenda, planholder lists, bid schedules, and related documents. Some documents may not be available due to non-participation by certain agencies.

2. Subscription Terms and Renewal

• Automatic Renewal: Your subscription will renew automatically at the end of each billing cycle unless canceled at least 30 days prior to your renewal date.

• Cancellation Policy: You may cancel anytime via your “My Account” dashboard by navigating to the “Subscriptions” section and selecting “Cancel.” Cancellations via phone call, voicemail, or email are not accepted due to reliability and verification concerns.

• Refund Policy: We do not issue full or prorated refunds for any portion of a subscription term once the renewal has been processed. After cancellation, your subscription remains active until the end of the current billing period.

3. Pricing and Fee Adjustments

• Introductory pricing may apply only to your first month of service. Subsequent billing cycles will default to our standard published rates.

• Subscription fees are subject to change at our discretion and may be updated from time to time on our website.

4. Permitted Use and Restrictions

The BidAmerica Platform, including the OpenPlanroom and any Premium features, is intended for individual contractor use to discover and evaluate public works project opportunities for the purpose of participating in bidding or related subcontractor activities.

The following uses are strictly prohibited:

Mass downloading or exporting of project data, summaries, bid information, or document metadata for the purpose of replication, resale, or redistribution—whether manually or through automated tools, bots, or scripts.

Scraping or harvesting any data from the Platform using software tools, browser extensions, or automated processes, including but not limited to use of headless browsers, crawlers, or extraction plugins.

Republishing or syndicating any project listings, summaries, contact data, or curated content on third-party websites, directories, or commercial services.

Repackaging BidAmerica content—including our project summaries, formats, document tracking structure, or AI-generated metadata—for use in other plan rooms, procurement platforms, or bid alert services.

Sharing account access with other individuals or organizations to bypass subscription fees or distribute compiled data.

Violations of these restrictions may result in immediate suspension or termination of access without notice, and may lead to legal action, including civil damages and injunctive relief. We reserve the right to monitor user activity and detect unauthorized access, scraping, or downloading behavior.

If you are interested in licensing BidAmerica’s project data or API for approved third-party integrations or partnerships, please contact us directly at [email protected].

5. Account Usage

• Single User License: Your subscription is intended for use by a single individual tied to the registered email address. Sharing login credentials or simultaneous access by multiple users is prohibited.

• Concurrent Login Policy: If a second login occurs while an existing session is active, the original session will be logged off, and a warning message will be displayed to the new user.

6. Public Information and Legal Compliance

BidAmerica compiles publicly available documents in accordance with California law, including Assembly Bill 2036 (2011) and Public Contract Code §10111.2, which ensures contractors and plan rooms have access to bidding documents at no charge. While BidAmerica may charge a convenience subscription fee, we do not claim ownership over public records.

7. Disclaimer of Warranties

The Platform and its contents are provided “as is” and “as available.” While we strive for accuracy, we do not guarantee completeness, availability, or real-time updates of any project information. BidAmerica makes no warranties, express or implied, regarding the performance, accuracy, or availability of our service.

8. Limitation of Liability

To the maximum extent permitted by law, BidAmerica shall not be liable for any indirect, incidental, special, or consequential damages resulting from your use of the Platform. This includes but is not limited to loss of data, missed bid opportunities, or business interruption.

9. Intellectual Property

All original content on this website, including summaries, formatting, and software functionality, is the property of BidAmerica and is protected by applicable copyright and trademark laws.

10. Privacy Policy

We are committed to protecting your privacy. We will never sell or rent your personal information to third parties. General usage data (e.g., site traffic, visit counts) may be shared with subscribers via the Visitor Activity Log but does not include any personally identifiable information.

11. Termination

We reserve the right to suspend or terminate access to the Platform with or without cause at any time without notice.

12. Governing Law

These Terms and Conditions are governed by the laws of the State of California. You agree to submit to the jurisdiction of the courts located in California for any dispute arising from these Terms.

13. Contact

For questions regarding these Terms, please contact us:

BidAmerica Support Team
📧 Email: [email protected]
📞 Phone: (951) 528-0528
🏢 Address:
30 N Gould Street, Suite R
Sheridan, WY 82801
United States